September 8, 2009
A reminder that if you are running for a contested position, to PLEASE consider other positions as well. If you do not win one position, you will NOT be able to roll down your candidacy nomination to the next lower positions, UNLESS you declare ahead of time.
The due date for NEW candidate nominations will be October 5, 2009 for positions where there are at least 4 candidates running or NOON, October 10, 2009 at the registration desk for all other positions. In the interest of time, we will NOT be taking NEW candidate nominations during the National Business Meeting or accepting new candidate applications after October 5, 2009 in positions where there are at least 4 individuals running.
You will have exactly 2 MINUTES to present your election speech. Please practice ahead of time as you WILL be cut off if you exceed the time limit.Â After you speak, you may be asked to respond to a question by the outgoing officer in your position.Â You must win by 50%+1 vote.Â If a single candidate does not obtain enough votes, a run off between the top two candidates will happen. If there is still a tie, I will place the deciding vote.
Please feel free to contact us if you have any questions. Thank you for your interest and dedication to APAMSA.
Congratulations to all of you on your achievements.
National President of APAMSA
Please have one representative per school attend the National Business Meeting to vote for candidates. New candidate nominations will close on October 5, 2009 for positions that have at least 4 candidates or by NOON, October 10, 2009 for all other positions. You will not be eligible to run for any positions unless you have declared candidacy by the aforementioned deadline. You may declare candidacy by filling out an application form at the registration desk.
For elections to fill positions, fifty percent (50%) plus one (1) Chapter vote of those Chapters present will determine an election provided that fifty percent (50%) of all Chapters are present. If no single candidate receives fifty percent (50%) plus one (1) Chapter vote, a runoff for that position between the two (2) top candidates is required. If there is a tie during that runoff, the President will cast the deciding vote on that position from the two candidates. Note that this is the only time that the President may vote.
DOWNLOAD APPLICATION FORM HERE
2009 National Business Meeting & Election Procedures
This is your chance to learn how APAMSA works at the national level. You can run for a national office, and/or make a bid to host next year’s national conference. Each school must have at least 2 delegates in attendance to vote on APAMSA elections and resolutions. Only members of ACTIVE APAMSA chapters are eligible to run for national office or vote on APAMSA elections and resolutions. Each candidate has the chance to give a short campaign speech lasting 2 minutes. All candidates are encouraged to contact existing officers regarding the positions for which they are interested. Presidential candidates should speak with all national officers and some regional directors to learn about the responsibilities of all of the board positions. Regional Directors will be elected at regional meetings held during the National Conference.
All required board approved positions (President-Elect, Membership Vice-President, and Trustee) must submit an application form as well as supporting documents to email@example.com to be considered for approved candidacy by October 10th. Outstanding candidates may also become board approved AND recommended. Executive Committee members may make supporting speeches only for the recommended and approved candidates for the positions of President-Elect, Membership Vice-President, and Trustee. At large candidates will be considered for these positions but must pass subsequent APAMSA National Board/Executive Committee approval if elected by the House of Delegates (HOD). In cases of disagreement between HOD and National Board, National Board/Executive Committee will make final decision for board approved/recommended positions.
ALL CANDIDATES MUST DECLARE CANDIDACY BY NOON OCTOBER 10, 2009.
AFTER TWO HOURS OF THE NATIONAL BUSINESS MEETING, UNFILLED
POSITIONS WILL BE SELECTED BY APPOINTMENT.
All positions will be effective immediately, except for the National President whose term begins February 1, 2010. All candidates for a National Officer position are encouraged to submit the application form to the National President by October 5, 2009.
APAMSA National Officer Responsibilities 2009
Oversees the work of the Executive Committee, National Board, Regional Directors, Physicians Advisory Board, and Pre-medical Board. Serves as the national spokesperson for APAMSA, representing APAMSA at sponsorship solicitations/recruitment events, and other medical student organizations. Time commitment averages 4-6 hours daily. The National APAMSA president is responsible for overseeing everything that is involved with running this organization and ensuring that our goals are accomplished in a timely and successful fashion. The term will officially begin February 1, 2010 but preparation for the year begins as soon as elected.
Must be board approved and elected by House of Delegates. Must submit: 1. CV, 2. application, 3. supporting document addressing: a) your fundraising/networking abilities and grant writing capabilities, b) leadership skills and your plans on how you would like to organize and lead an executive board, regional directors, and local officers, c) your verbal and written communication skills, d) your plans for your presidency and ideas for training the new officers, e) your understanding of the current APA health needs. If board approved, you will also be required to be interviewed by the APAMSA national president prior to the National BoardÂ
Specific qualifications required:
- Must be knowledgeable of all APAMSA officer positions as you are responsible for training and directing all of the APAMSA National Officers
- Strong verbal and written communication skills
- Fundraising skills are essential
- Grant writing abilities also required
- As the most influential person in this organization, the President must be able to successfully acquire funding so that this organization can continue to have events, grants, conferences, and training sessions
- Responsible for training National Officers on how to fundraise and for connecting them with potential sponsor contacts
- Conference planning experience
- Overseeing and directing National Conference planning
- Assisting all regions in hosting regional conferences
- Responsible for planning 2 National Officer retreats
- Networking skills are required
- Must maintain strong relationships with APAMSA’s current corporate sponsors
- Must maintain strong partnerships with APAMSAÂ’s partnering organizations
- Research Skills—Must demonstrate an ability to interpret and promote quality research and publication of APA health and medical education research
- AA/NHOPI health knowledge—As APAMSA’s highest ranking officer, you must actively research and be knowledgeable of the status of AA/NHOPI health in this country, as you are responsible for sharing your knowledge and resources with the entire country
- Ongoing projects—National President must ensure that our ongoing initiatives continue, some of which include, design/implementation of new website, maintaining and building membership database, APAMSA’s Community Outreach Initiative, Health Advocacy, National Cancer Initiative,, Hepatitis B project, Bone Marrow Project, building our chapter grants program, increasing our membership through recruitment campaigns, actively researching the state of APA health, and continuing to expand upon AA/NHOPI medical education research.
Membership Vice-President (2)
Both the Senior and Junior MVP maintains up-to-date contacts with more than 100 APAMSA chapters nationwide. Responds to new chapter requests and directs national membership recruitment campaigns. The Senior MVP is responsible for training the Junior MVP and must be knowledgeable on all APAMSA chapters nationwide. Also, the Senior MVP is responsible for overseeing the Regional Directors. Facilitates communications between National Officers and local chapters. Must maintain APAMSA membership database and listserv. Time commitment is 2-3 hours a day. Must be approved by the National Board and elected by House of Delegates.
- Databasing skills are highly beneficial
- Basic html/php knowledge important
- Collects chapter profiles and chapter reports throughout the year
- Monitors chapter growths and develops strategies to increase membership pool
- Develop a protocol and work with APAMSA database programmer on automating chapter officer updates
- Leads and directs the regional officers through teleconference calls with regional directors every 1-2 months
- Maintains Regional Directors Manual
Trustee is responsible for soliciting sponsors for APAMSA through grants, merchandising, and sponsorship solicitations. Must be board approved and elected by House of Delegates. Grant writing for the National Hepatitis B Conference and for other service activities is expected.
- Grant writing experience highly beneficial
- Strong verbal and written communication skills
- Develop and implement fundraising ideas for National APAMSA
Chief Financial Officer
Responsible for processing accounting issues and keeping APAMSA’s books current. Works with the trustee to raise funds for National APAMSA. Responsible for directing National Conference fundraising efforts and maintaining a database of APAMSA’s sponsors.
- Knowledge or desire to learn more about non-profit laws/regulations is important
- Strong verbal and written communication skills
Facilitate and maintain internal communication among APAMSA leadership and membership.
- Record minutes of executive board meetings, retreats, and conferencecalls
- Check APAMSA Voicemail regularly and create transcripts for relevant addressee
- Regulate email: send out relevant announcements, modulate list serves
- Maintains the APAMSA national roster and archives
Writes/edits “Fresh Off the Press” APAMSA newsletter (usually 3 issues per year). Writes/edits the quarterly APAMSA perspectives article for Journal of Minority Medical Students. Collaborate with national and chapter officers to promote APAMSA and its mission through publicity efforts and strengthening external communication between APAMSA and its wider audience.
Health Advocacy Directors (2)
Selects areas of topics and events to advocate by communicating and organizing events with national and chapter officers and individuals from the public health arena.
- Organizes Health Advocacy articles for Fresh Off the Press
- Organizes the Health Advocacy Portion during the National Conference
- Mobilizes and elicits enthusiasm from APAMSA students to become passionate and take action along these events
Community Outreach Initiative Director (1)
Creates, manages, and maintains community outreach initiative modules that help chapters to successfully plan and carry out outreach events within the community. Serves as a guide and director in helping chapter officers most effectively use
National Cancer Initiative Directors (2)
Promote awareness about the common cancers that affect the AA NHOPI communities. Organize once or twice a year awareness/fundraiser event(s). Must have a good working knowledge or be willing to research latest scientific/public health articles on AA NHOPI and Cancers.Â Prior experience working in various Non profit orgs that promote awareness about cancer is a plus.
Alumni Liaison (1)
Works closely with the APAMSA Alumni Advisory board and APAMA to create a strong social network amongst students and the physicians. Organizes questions and answer session with several specialties and helps to recruit and maintain APAMSA Alumni database.Â Also communicates with other professional non medical organizations as a liaison.
International Medicine Director (1)
Informs APAMSA members about international medicine opportunities.Â Contacts various international medical missions for APAMSA members.Â Helps to seek possible funding sources for APAMSA members interested in participating in the International Medical Mission.
National Bone Marrow Director (1)
Coordinates the national bone marrow initiative with Be the Match, A3M, AADP, SAMAR. Assists local chapters with their drives and collects the relevant data.Â Appoints and communicates with Bone Marrow Regional Director. (West, Central, East, and South) Seeks funding from the various bone marrow organizations.
National Hepatitis B Chair (1)
Develops and coordinates APAMSA’s Hepatitis B Project. Appoints Regional HepB coordinators (West, Central, East, and South). Â Plans the Annual National Hepatitis B conference.
- Considerable knowledge and familiarity with all existing Hepatitis B organizations is helpful
- Must be able to provide advice and resources to local chapters who need assistance setting up their projects
- Work with the National President on establishing collaborations with other HepB organizations, corporate sponsors, and media campaigns
- Collects feedback on HepB projects and maintains a schedule of APAMSA’s HepB events
- Help develop APAMSAÂs HepB Outreach How-To-Guide
Academic Education Officers (2)
Actively research and seek study resources and programs for APAMSA medical students education.Â Â In addition, organizes webinars and scholarship opportunities with USMLE Step 1 and 2 Study programs for APAMSA members.
Creates and disseminates (online) educational modules addressing Asian American health issues. Actively research the literature on APA health and compile information and news updates relevant to APAMSA. In addition to the application form, please also prepare and submit a proposal of the projects or issues you would like to promote during your term, as well as relevant research for why such a project is needed for the APA community. You will be asked to present this proposal during the National Business Meeting.
National Conference Chairs
Serve as the primary logistical and program organizers of the 2010 National Conference while keeping the Board of Directors and National Office informed of all progress. Work in conjunction with other key National Executive Committee members to coordinate conference plenary sessions and fundraising efforts. Develop all aspects of the national conference in consultation with the National Executive Committee/Board including locale, programming, fundraising, exhibitors, registrations, accommodations, banquet, social events. Must work closely with the National Officers. Candidates should comment on their ideas for conference site and educational goals that they feel the next National Conference should accomplish. ConferenceÂ
Chairs are encouraged to submit a National Conference Proposal by October 1st to the national president for distribution to the voting delegates.
South Asian Liaisons (1-2)
Responsible for encouraging South Asians to join and/or collaborate with APAMSA by actively researching South Asian health topics and contacting schools regarding APAMSA events and potential avenues for collaboration between APAMSA and existing South Asian groups.
Public Relations (1)
Help develop and disseminate information on APAMSA. You are the creative director of APAMSA’s publications and recruitment materials.
- Knowledge of Adobe Photoshop Essential
- Graphic design/artistic skills are beneficial
- MUST SUBMIT 2 copies of examples of your work.
Premed APAMSA Director (1)
Direct the development of premed-APAMSA chapters through recruitment initiatives. Develop programming specific to APA premedical students. Facilitate collaboration between medical students and premedical students.
APAMSA Program Director (1)
Direct the planning and organization of the National Conference. Help to oversee with the President the planning of the various Programs of APAMSA.Â Facilitate collaboration between Conference chairs and APAMSA Advisory Board.
One year term with responsibility to maintain contacts between the local chapters and the national office. Responsible for promoting inter-region collaborations, events, and communications. Regional directors gather new officer information, ensure members register online, gather progress reports, help spread the word regarding National APAMSA events and initiatives, and help to organize regional conferences. 1-2 regional director(s) will be elected per region. Regional directors are elected during the regional elections. Candidates do not need to declare candidacy ahead of time.